TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

Join Our Team as a Proposals and Contracts Analyst - home based in Portugal or hybrid in Warsaw, Poland.

About this role

As part of our Business and Contracts team you will working alongside passionate and innovative professionals to ensure our customers achieve their goals.

The Proposals and Contracts Analyst  will facilitate and provide complete business support for the TFS business development team from proposal generation and the negotiation and closing of contracts and change orders.

Key Responsibilities: 

• Facilitates assigned contract processes for all contracting scenarios, including but not limited to the coordination and finalization of the customer contract including the project specifications in the budget for proposals, contracts and change orders
• Acts as proposals and contracts interface for customers, ensuring consistency in approach, metrics, and format
• Ensure compliance related to Proposals and Contracts team and TFS SOPs, processes, guidelines, policies, and any other related items within the Proposals and Contracts group
• Support the sales team in meeting annual sales goals and objectives
• Support TFS response to sales opportunities and work with the internal TFS team to respond appropriately to Request for Information (RFI) and Request for Proposals (RFP)
• Upon instruction prepares written bids, proposals, and budget estimates in response to RFPs, for submission to the client
• Positively interact with TFS operations personnel and help coordinate and complete negotiation and execution of change orders when notified of a change of scope by operations
• Communicates with Project Controller/Finance to develop payment schedules that conform to TFS requirements and meet client needs
• Support the TFS team preparing for client meetings
• Collect and prepare specific background information/data and summaries
• With assistance from Manager or Mentor, lead budget and contract negotiations, for any work awarded to TFS and liaise with operational service leads to compile necessary data and approvals
• Support with preparing sponsor presentations (budget details, payment schedules, task and responsibility matrix)

Qualifications: 

• Bachelor’s Degree or relevant work experience
• Minimum 2 years' experience in Proposal Development within a CRO or clinical research setting
• Intermediate to advanced Excel knowledge, including pivot tables, lookups, and data modelling
• Strong analytical and financial acumen; ability to interpret complex cost models and pricing grids
• Solid understanding of cost drivers, unitised budgets, and assumptions impacting pricing
• Experience in post-award contract management (Work Orders, Change Orders, CNFs, and reconciliations)
• Comfortable working under pressure, managing competing deadlines, and maintaining high accuracy
• Excellent attention to detail with a proactive approach to problem-solving
• Familiarity with Salesforce for tracking opportunities and maintaining audit-ready records
• Familiarity with client RFP processes
• Strong written and verbal communication skills; ability to liaise with cross-functional teams
• Experience working with global teams and understanding of pricing considerations when it comes to different study Phases (optional but valuable)
• Ability to support bid defence preparation (optional)

What We Offer

We provide a competitive compensation package, comprehensive benefits, and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients

A Bit More About Us

Our journey began over 27 years ago in Sweden, in the city of Lund. As a full-service, global Contract Research Organization (CRO), we build solution-driven teams working towards a healthier future. Bringing together over 800 professionals, TFS delivers tailored clinical research services in more than 40 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments, resulting in high employee engagement and satisfaction. By aligning on these fundamental values, we cultivate a unified force, geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration. Together we make a difference.